Pay one invoice
- Go to Finance → Payables and click the posted invoice.
- Press Record payment. The supplier and the invoice's open balance are filled in.
- Payment date: the day the money left.
- Paid from: the bank or cash account you paid from.
- Amount: change it if you pay only part of the invoice.
- Reference: the cheque or transfer number.
- Press Record payment. A message shows the payment number.
Pay several invoices at once
- Press Record payment at the top of Finance → Payables or Finance → Payments.
- Choose the Supplier, then fill Payment date, Paid from, Amount and Reference.
- Apply to invoices: choose Oldest due first to settle the oldest bills first, or Open invoices to type how much goes to each invoice.
- Anything not applied is shown as Unapplied (stays on account).
- Press Record payment.
If the amounts you apply add up to more than the payment, you are asked to fix them before saving.
Foreign-currency suppliers
The amount is in the supplier's currency. An Exchange rate field appears for the rate to your base currency. Exchange differences on foreign bills are shown in Finance → Payments.
See and void payments
Finance → Payments lists every supplier payment, the account it was paid from and the invoices it settled.
If a cheque bounced or a payment was a mistake, press Void and confirm with Void payment. The journal entry is reversed and the invoices it settled become open again.
More in this area
- Buying from suppliers: the whole flow
- Suppliers: add, edit, archive and import
- Purchase orders: create, send and follow up
- Receiving goods and the goods receipts book
- Correcting a goods receipt
- Supplier returns and credit notes
- Supplier invoices: matching bills to deliveries
- Reorder suggestions: let the system fill the order