Why a second person approves
Paying staff is one of the largest amounts a shop pays out. So one person prepares the run and a second person checks and approves it. After approval, the run and its payslips cannot be changed.
Approve
The run shows Approved. Payslips are now ready, staff see theirs in My space, and the month's cost is recorded in Finance.
- Look for the number on People → Payroll in the sidebar, or the line on the Approvals page saying a payroll run is waiting.
- Go to People → Payroll → Runs and press Open on the run marked Waiting for approval.
- Check the totals and press View on any person to see their payslip lines.
- Press Approve.
Send back
If something is wrong, press Send back. The run returns to Draft so the preparer can fix it and submit again.
When you are the only one doing payroll
In a small business the same person may prepare and approve. If you press Approve on a run you submitted yourself, you are asked Approve your own submission? Confirm only if nobody else does payroll here.
This is recorded, and the run shows the badge Approved by the preparer, so your accountant or auditor can see it.