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Help centre · Payroll

Payslips: view, print and download

Print the month's payslips, download them as a PDF in Sinhala, Tamil or English, e-mail each person their own, and how staff see their own.

Who can do this: The whole month's payslips need see payroll. Everyone sees their own under People → My space.

What a payslip shows

Each payslip carries your business name and contact details, the month and run number, the person's name, employee number and EPF member number, and how they were paid (the bank account is masked).

It lists Earnings, Deductions and Net pay, the amounts Paid by the employer (EPF 12 % and ETF 3 %), and the year to date from April. Your EPF and ETF employer numbers and TIN are printed at the bottom.

Payslips are ready once the run is approved.

Print all payslips for the month

  1. Go to People → Payroll → Runs and open an approved or paid run.
  2. Press Payslips to print. Every payslip opens on screen, one per A4 page.
  3. Press Print or save as PDF. Your browser's print dialog can also save a PDF.
  4. Press Back to return to the run.

One person's payslip

  1. In the run, press View on the person.
  2. Press Payslip.
  3. Print it, or press Download PDF.

Download PDF in Sinhala, Tamil or English

Download PDF makes a PDF file in the language the app is showing. To get Sinhala or Tamil, change the language with the language menu at the top of the screen first, then press Download PDF. The file opens in a new tab, ready to save, e-mail or give to the bank.

E-mail payslips

Each person can get their own payslip by e-mail, as a PDF, at the address on their HR record (or their login's address). It is written in the language they chose for the app, otherwise in the language on your screen. The e-mail itself shows no amounts: they are only in the attached payslip.

  1. Open an approved or paid run and press E-mail payslips.
  2. Check the list: everyone's address, and anyone with No e-mail address. To include them, add an address to their record under People and come back.
  3. Press Send to … people. The payslips go out in the background; each row changes to Sent, or to Failed with the reason.
  4. If any failed, press Retry … failed.

Pressing the button again does not send anyone a second payslip, unless you choose Send again to everyone.

Staff see their own

Staff whose login is linked to their record open People → My space → Payslips. They see every approved month, newest first, and can Open, print or download each one. Nobody sees anyone else's payslip there.

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