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Help centre · Payroll

Running payroll for a month

Start the month's run, check the figures from the time clock and leave, adjust anything that is wrong, and submit it for approval.

Who can do this: Needs manage payroll (TenantAdmin by default).

Start the run

The run gets a number such as PR-2026-08 and opens as a Draft. Everyone with pay set up who worked during the month is included. Someone who joined or left during the month is paid for their share of it, shown as a percentage of the month under their name.

There is one run per month.

  1. Go to People → Payroll. The Runs tab opens.
  2. Under Month to pay, choose the month.
  3. Press Start the run.

What the run fills in for you

Basic pay and recurring allowances come from each person's pay set-up.

Overtime hours come from the time clock: time worked beyond the normal hours a week set under People → Leave → Holidays and working days. A week counts in the month it ends in.

Hours on public holidays come from the time clock too, counted separately.

No-pay days come from approved leave of an unpaid type, such as No-pay leave.

For people on a daily wage, Days worked is the number of days with clocked time.

EPF, ETF and APIT are then worked out from the rules.

Check and adjust

  1. Look at the totals at the top: Gross pay, Deductions, Net pay, EPF (8 % + 12 %), ETF (3 %) and APIT.
  2. Check each person's row: OT hours, No-pay days, Gross, EPF 8 %, APIT and Net pay.
  3. Press Adjust on a person to see every line of their payslip and how it was worked out.
  4. Under This month's figures, change Overtime hours, Hours on public holidays, No-pay days (or Days worked for a daily wage). Each box shows what the records say, so you can compare.
  5. Enter any amounts for this month only, such as a bonus, commission, salary advance or loan repayment.
  6. Press Recalculate. The payslip and the run's totals update.

If you correct someone's pay or leave after starting the run, press Refresh from records. It reads pay and time again and keeps the amounts you typed.

Submit for approval

When the figures are right, press Submit for approval. The run shows Waiting for approval, and a number appears on People → Payroll in the sidebar for people who can approve.

A run cannot be submitted while the rules are still To be confirmed, when nobody is in it, or when someone's net pay would be below zero.

If you started the wrong month, press Delete draft. The draft and its payslips are removed and you can start the month again.

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