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Help centre · Finance

Expenses paid from cash or the bank

Record money you pay out for the shop, such as transport, labour, repairs or a bill, as you pay it. It goes into your accounts at once.

Who can do this: Seeing expenses needs View accounts. Recording and voiding them needs Record expenses (Tenant admin and Store manager by default).

Record an expense

The expense is booked at once: the expense goes up and the cash or bank goes down, so the profit and loss and the cash flow are right the same day. Each one gets a number, like EX-000001.

  1. Go to Finance → Expenses and press Record an expense.
  2. Choose What for (the kind of expense) and type the Amount.
  3. Choose Paid from: the cash drawer or the bank account the money came out of.
  4. Add who you paid and a note if you like, and press Save.

A month at a glance

Choose a month to see what was paid out in it, newest first, with the month's total. Costs added on a sales order are listed here too, with the order's number.

A mistake

Press Void on the expense and say why. It comes out of the accounts and stays listed as void with your reason, so nothing is lost.

See also

More in this area